How Premium Power Turned A Hybrid Challenge Into A Team Success

The Brief

Premium Power wanted a hybrid team building activity that could include employees gathered at the Grand Hotel Malahide and colleagues joining remotely from different countries.

There were 35 participants in total:

• 25 employees together at the Grand Hotel Malahide
• 10 employees joining remotely from abroad

Everyone needed to take part in the same activity, despite the different ways they were joining.

We recommended Escape the Office: Art Heist and adapted the delivery for a hybrid setup.

Preparing the Technology Before the Event

Hybrid events rely on the technology working for the people joining remotely, so we carried out a tech check before the event.

On the day, our live host ran the entire session remotely from our Wicklow office.

The five in-person teams played together at the Grand Hotel Malahide while their remote colleagues took part online. Our host managed the session as both groups worked through Art Heist.

At the end of the activity, everyone returned to the main Google Hangouts room for the finale.

Why Run One Event for In-Person and Remote Employees?

Premium Power's setup is a good example of a common hybrid event requirement: most employees are together in one location, while a smaller group needs to join remotely.

A hybrid format meant the 10 remote employees didn't need a separate activity. They joined the main event at the same time as their colleagues in Malahide and worked through the same Art Heist puzzles.

It also meant they could participate without travelling to the main event location.

The numbers don't need to be evenly split either. Premium Power had 25 people together and 10 joining remotely, with the activity planned around both groups from the start.

For us, the technology is part of that planning. The pre-event tech check, Google Hangouts setup, breakout rooms and live hosting were all accounted for before the activity began.

Hybrid Team Building for Teams in Different Locations

You don't have to leave remote employees out of a company event because most of the team will be together in person.

For Premium Power, 35 employees took part in the same Art Heist session. Five teams played from the Grand Hotel Malahide, 10 employees joined remotely from different countries, and our host managed the event from our Wicklow office.

If you're organising a company event but some employees can't be in the room, tell us how many people will be together, how many will be remote and where they will be joining from. We can advise on a hybrid team building format that allows everyone to take part in the same event.