Qualtrics: A Professional Corporate Event Delivered in Their Dublin Office

The Challenge

Qualtrics, a global leader in experience management, hosted a corporate event in their Dublin office canteen. With 80 attendees expected, they needed a professional setup to ensure impactful presentations and smooth proceedings—all within a familiar, non-traditional venue.

As a returning client, Qualtrics trusted Dynamic Events Ireland to manage the event and deliver a polished experience for both speakers and attendees.

Key challenges included:

• Setting up professional Audio and Visual systems in a non-traditional venue
• Managing a tight schedule, including rehearsals and the main event
• Responding effectively to last-minute client requests

How Dynamic Events Ireland Delivered

At Dynamic Events Ireland, we understand the importance of delivering exceptional events, no matter the setting. For Qualtrics, we focused on ensuring a seamless experience through careful planning, professional equipment, and responsive support.

Here’s how we made it happen:

• Audio and Visual Setup: Our team provided a complete AV solution, including staging and a branded backdrop, transforming the canteen into a professional event space that worked for speakers and attendees alike.
• On-Site Management: Our Event Manager oversaw every detail, from setup at 9:00 am to the event’s conclusion, ensuring everything ran on time and to the highest standard.
• Flexibility Under Pressure: When the client requested a photographer on the day, we arranged for a trusted professional to arrive promptly and capture key moments throughout the event.

A Day in Action

09:00: Arrival for setup. The AV team worked efficiently to prepare the space.
12:00: A rehearsal with the Managing Director and four additional speakers ensured everyone was confident and prepared.
14:00: The event began, with attendees enjoying a polished and professional experience.
17:00: The event concluded, and attendees moved to Dermott’s rooftop while the AV team began dismantling the setup in the canteen.

Measurable Results

Qualtrics’ corporate event was a success, showcasing the benefits of careful planning and adaptable event management. Key outcomes included:

• A polished and professional atmosphere within a non-traditional venue.
• Smooth execution of all aspects of the event, from AV setup to speaker support.
• Prompt handling of last-minute changes, including the addition of a photographer, demonstrating our flexibility and industry connections.

Looking Ahead

Dynamic Events Ireland has partnered with Qualtrics on numerous occasions, from office-based events to large-scale celebrations like Qualapalooza. We’re proud to support Qualtrics in delivering impactful events that exceed expectations.

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Key Takeaways

• Comprehensive event management, from setup to execution, ensures even non-traditional venues can deliver a professional experience.
• Flexibility and responsiveness to last-minute requests are vital for maintaining client satisfaction.
• Strong industry relationships, such as with photographers and AV suppliers, allow for seamless handling of unexpected needs.
• Attention to detail, including rehearsals, contributes to a polished and confident delivery for speakers.